Job Board Workflow
Workflow Overview
The Job Board workflow allows candidates to discover open roles, submit applications securely using a public token, and automatically enter the CoffeeRMS hiring pipeline. All applications are mapped to campaigns and routed into Candidate Tracker for further evaluation.Detailed Workflow
1. Job Discovery
- Candidate visits
/jobs - Sees all active recruitment campaigns
- Can search by:
- Role title
- Category
- Keywords
2. Job Selection
- Candidate clicks a job card
- Job details load using a publicApplyToken
- Application metadata is fetched:
- Job info
- Pre-screening questions
- Resume requirements
3. Application Preparation
- Candidate fills in:
- Personal details
- Professional details
- Optional:
- Resume upload
- Resume parsing to auto-fill form
- Optional email verification via OTP (if enabled)
4. Application Submission
- Candidate submits application
- System automatically:
- Creates Candidate Profile
- Links candidate to campaign
- Stores pre-screening responses
- Marks application as Submitted
5. Internal Pipeline Entry
- Candidate becomes visible in:
- Candidate Profile
- Candidate Tracker (under the campaign)
- Recruiters continue workflow:
- Screening
- Interviews
- Verification
- Hiring decision
Search & Discovery
- Keyword-based search on job title
- Category quick filters
- Pagination support
- Only Active campaigns are shown
