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Interview Schedule Workflow

The Interview Schedule module is used to plan, organize, and track interviews for candidates who are shortlisted from a recruitment campaign. It helps recruiters manage interview timings, interviewer assignments, meeting links, communication, and interview outcomes (Select/Reject), all in one place. It acts as the time-based hub of the recruitment pipeline.

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Candidate Reaches Interview Stage

A candidate is shortlisted from the Candidate Tracker after pre-screening or CV review.
From there, the recruiter proceeds to schedule their interview from the Interview Schedule page.

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Create Interview Flow (Main Workflow)

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Step 1 — Open “New Interview Schedule”

The recruiter clicks the button to schedule an interview.
If coming from Candidate Tracker, candidate/campaign fields are pre-filled.

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Step 2 — Select Campaign

All active recruitment campaigns are listed.
Selecting one loads all its shortlisted candidates.

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Step 3 — Select Candidate for Interview

Only shortlisted candidates from the selected campaign are shown.
Recruiter chooses whom the interview is for.

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Step 4 — Select Interviewer

Recruiter selects either a human interviewer or the “AI Interviewer.”

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Step 5 — Add Interview Details

Recruiter enters:

• Interview name (ex: “L1 Interview – Arjun Mehta”)
• Date
• Time (From & To)
• Location / Meeting link
• Candidate email/phone
• Interviewer email
• Interview mode (Online / In-person)

If AI Interviewer is selected, the AI meeting link and setup are auto-generated.

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Step 6 — Save Interview

Once saved:

• Interview appears in the Interview list (left panel)
• Candidate remains shortlisted, ready for the interview
• Recruiter can now send email notifications

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Viewing the Interview

When an interview is clicked:

• Full interview details appear on the right
• Recruiter can view candidate, interviewer, timing, location, and status
• Any previous notes are visible

This is the working area where actions like notes, select/reject, notifications happen.

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Sending Interview Notification

The recruiter can send the interview invite email to:

• The candidate
• The interviewer

The email includes:

• Meeting link
• Date & Time
• Calendar (.ics) invite

Once sent, the UI shows Notification Sent.

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Adding Interview Notes

During or after the interview:

• Recruiter writes notes
• Notes are saved
• Notes automatically appear inside Candidate Tracker → L1/L2 Interview Notes tab

This ensures all interview stages stay synchronized.

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Selecting the Candidate (Move to Next Round)

When the recruiter clicks Select:

• Interview notes are saved
• Candidate’s stage is updated (L1 completed → moves to L2, or L2 completed → final stage)
• Candidate appears in the next round in Candidate Tracker

This is how the candidate moves through the pipeline.

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Rejecting the Candidate

When recruiter clicks Reject:

• A rejection email is sent to the candidate
• Interview is marked completed
• Candidate status becomes Rejected
• Candidate moves to the Rejected bucket in Candidate Tracker

This closes the candidate’s interview flow.

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Search & Filter Workflow

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Search Bar

Recruiters can search interviews by:

• Candidate name
• Interview schedule name
• Interviewer name
• Campaign name
• Status (Scheduled, Pending, Completed)
• Date/time
• Meeting link/location

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Interviewer View Filtering

If the logged-in user has the role Interviewer:

• They only see interviews assigned to them
• This ensures privacy and reduces clutter

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Summary

The Interview Schedule module manages the entire lifecycle of interviews:

• Candidates shortlisted →
• Interviews created →
• Notifications sent →
• Notes recorded →
• Candidate moved to next stage or rejected

It seamlessly synchronizes with the Candidate Tracker, ensuring the recruiter maintains a clear, structured flow from L1 → L2 → Final selection.
This module keeps all interview operations centralized, streamlined, and audit-friendly for the entire recruitment cycle.