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📘 CoffeeRMS Documentation

Welcome to CoffeeRMS — an end-to-end AI-powered Recruitment Management System designed to streamline hiring, automate workflows, and offer a unified experience for HR teams, recruiters, and interviewers.

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🌟 Quickstart Overview

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Core Modules

• 🚀 Get Started — Set up organization, users, roles, Category, Client, permissions
• 📄 Job Description (JD) — Create role descriptions
• 🧩 Profile Articulation — Define ideal candidate persona
• 🎯 Recruitment Campaigns — Manage hiring projects
• 👤 Candidate Profiles — Store candidate data, CV, URS
• 📅 Interview Schedule — Plan L1/L2 interviews
• 📢 Social Media Content — AI-generated job posts
• 🧠 AI Modules — URS Generation, Deep Search, AI Interview

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⚙️ System Overview

CoffeeRMS is divided into 4 layers:

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1️⃣ Settings & Master Data

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🏢 Organization

Workspace identity, branding & setup.

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👥 Users & RBAC

Role-based permissions to control access.

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📂 Category Management

Three-level taxonomy used across JD & Profiles:

• Categories
• Sub-Categories
• Sub-Sub Categories

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🏭 Target Company Master

Strategic companies mapped to Sub-Sub Categories.

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💼 Position Master

Standardized job titles used in Profiles & Campaigns.

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2️⃣ Hiring Workflow Modules

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📝 JD Creation

Define job descriptions with:

• Responsibilities
• Requirements
• Skills
• Priority

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🎭 Profile Articulation

Create the ideal candidate profile:

• Experience
• Salary range
• Target companies
• Priority & status

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🎯 Recruitment Campaigns

Manage a hiring project:

• Linked Profile Articulation
• Salary & budget
• Timeline
• Assigned recruiters
• Candidate pipeline

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👤 Candidate Profile

Candidate’s master record:

• CV
• URS JSON
• Deep Search
• Status & stages
• Personal & professional details
• Pre-screening summary
• Email communication

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📊 Candidate Tracker

Inside campaigns:

• Pre-screening responses
• L1 & L2 notes
• AI transcripts
• Client notes
• Verification notes

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📅 Interview Schedule

Create and manage interviews:

• L1 / L2
• Interviewer assignment
• Meeting links
• Calendar invite
• Notes
• Reject / Select flow

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3️⃣ AI Engine

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🧠 URS Generation

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🔎 Deep Research AI

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🤖 AI Interview

AI transcript
AI evaluation
AI scorecard

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4️⃣ Marketing & Outreach

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📢 Social Media Content

AI-powered job posts for:

• LinkedIn
• Instagram
• YouTube Shorts

Generates:

• Hook
• Job summary
• Hashtags
• Visual suggestions

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🧭 Full Navigation Map

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Settings

• /organization
• /users
• /category-management
• /target-company
• /position-master

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Core Hiring

• /job-description
• /profile-articulation
• /campaign
• /candidate-profile
• /candidate-tracker
• /interview-schedule

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Marketing

• /social-media-content

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AI Modules

• /urs
• /deep-search
• /ai-interview